Job Description

Who We Are

Prowess Consulting is a consulting firm that specializes in helping the largest enterprises in the technology industry define, manage, benchmark, and market their solutions and services. We take great pride in investing the time and effort to gain a deep understanding of our clients’ technologies, their customers, and the stories and strategies they need to tell to be successful in the market. Our team of technology and marketing experts is immersed in the technology trends that affect our clients’ businesses, so we can add value at every stage of engagement to help them succeed.

Who You Are

Prowess Consulting is looking for a versatile administrative assistant to join our team on a part-time basis. Primarily internal, this role will help manage the Corporate Office and our 12,125 sq foot building that includes two tenant spaces. This position will be a part of the Prowess Admin team and will manage shipments and deliveries, organize local events, and help maintain our business operations systems. The ideal candidate for this role is someone who is resourceful, detail-oriented and will think quickly on their feet. This role is a part-time, 20-24 hours per week opportunity. There is potential of this role growing with more hours and responsibilities. The timeline of this is currently undefined.

*To be considered for this role, candidates must be local to the greater Seattle area, 20-25 minutes to the corporate office in Bellevue, WA, and have the ability to work on site – 3-4 days a week.

The Role and Responsibilities

Support the general administrative needs of the business and help manage the office building and building tenants. Willingness to take on other projects and functions to make Prowess great.

General Admin Needs:

• Primary contact for office and building questions, concerns, and requests
• Coordinate with contractors and outside suppliers for the building
• Manage mail, shipments, and deliveries
• Corporate office purchasing
• Support general administrative and consulting services requests
• Support and help organize local office events
• Answer phones and receive guests
• Manage timecard management system
• Office organization and tidiness
• Filing
• Other duties as assigned

Business Needs:

• Help with projects on request
• Coordinate and maintain business continuity and emergency preparedness plans
• Update and improve company SharePoint site
• Other duties as assigned

Office Building and Office Tenant Needs:

• Help responds to inquiries
• Escalate tenant issues
• Coordinate with building engineer regarding building needs
• Find and coordinate qualified help to make necessary repairs
• Maintain tenant and vendor files
• Main point of contact for tenants
• Help maintain maintenance schedule
• POC for vendors
• Other duties as assigned

Qualifications

• At least 2 years’ experience working in an office setting
• Have at least 1+ year of consistent employment with one company
• Superior organizational skills
• Excellent attention to detail
• Ability to handle many concurrent tasks
• Proven ability to prioritize
• Professional verbal and written communication ability
• Polished in-person presentation qualities
• Ability to handle stress
• Customer service experience or skills; likes to help people
• Can troubleshoot problems and think outside the box
• Enjoy working independently and as a team
• Reliable transportation
• Can lift 25 pounds or more

Preferred Qualifications

• Experience in business administration
• Knowledge of common Windows-based productivity apps (Microsoft): Strong Outlook skills preferred; Strong excel skills preferred
• HubSpot experience
• Kantata/Mavenlink experience
• SharePoint experience
• Teams experience
• Experience handling shipping and receiving; troubleshooting shipping issues
• Event experience (does not have to be full job), but someone who has planned a large party, wedding, or corporate event would be helpful
• Someone with leadership/management experience (has managed people or a business/growth in prior jobs/leader in club, association, etc.)
• Indication of scrappiness (has worked outside large corporations, started groups, has taken on a wide range of tasks in previous jobs)
• Experience working in a remote office or supporting remote colleagues

Desired experience

• Experience in a technology business
• College education
• Knowledge of accounting software
• Experience in event planning
• Experience in property management
• Experience or interest in corporate social media
• Interest to grow with role, but ok waiting for a year or so.

Key indicators

• Enjoy making lists
• Has worked fast-paced customer service jobs
• Is engaging and pleasant, but also has a confident tone and demeanor
• Well-spoken
• Enjoys written (email) communication
• Has been promoted at previous jobs- preferably someone who has had some management experience
• Someone who has stayed at a company for at least a year
• Someone who seems mature and confident
• Someone who wants to find a stable position for two to five (2-5) years
• They are someone you would be happy chatting with for 15 minutes at a company function.
• Are willing to work part-time for at least one (1) year.

Additional Details

• The pay range offered for this position is $22.00 to $25.00 per hour , depending on experience.

Prowess Consulting is an equal-opportunity employer, and diversity is a core value for us. We are a Minority/Women-owned Business Enterprise (WMBE) in Washington, and we committed to diversity, equity, and inclusion. At Prowess Consulting, we are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. We provide a well-rounded benefits package including health insurance, flexible spending account, life and disability insurance, paid time off, and retirement plan investing. For more information, please visit .

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