Job Description

SUMMARY The Full Charge Bookkeeper will prepare and maintain all financial records to track the organization’s assets, liabilities, profit and loss, tax liabilities, and other related financial activities. They are accountable for all Accounts Receivable and Accounts Payable operations. The Full Charge Bookkeeper will also oversee the full payroll processing cycle of the organization, ensuring payroll is processed on time, accurately, and in compliance with government regulations. They will report any financial or payroll deficiencies or workflow enhancements to their supervisor.

RESPONSIBILITIES:

• Perform day-to-day accounting functions including maintaining the general ledger and handling the complete financial record-keeping for the facility .
• Prepare monthly balance sheets, income statements, profit and loss statements and other financial statements.
• Work with the organization’s banks by preparing deposits, processing ACH/Wire transfers and addressing inquiries.
• Responsible for recording insurance and client payments into bank register.
• Reconciles the organization’s bank accounts weekly by verifying deposits and withdrawals, including data from the health billing software, and closing the monthly books.
• Generates billing reports from EHR system to input into accounting software; Create customized financial reporting from internal EHR system as needed.
• Work closely with Financial Controller and outsourced billing vendors to monitor billing activities and entries
• Processes payroll updates including new hires, terminations, and changes to pay rates, deductions, earnings, etc., as needed.
• Administers payroll, ensuring accurate and timely payments to employees by working with the HR department to ensure correct processing.
• Reviews salaries, benefits, garnishments, and other deductions and manages related tax filings.
• Responsible for communicating with employees and addressing any pay discrepancies.
• Identifies and recommend updates to payroll and accounts payable processes, systems, and procedures.
• Manages the filing and invoicing systems.
• Responsible for timely, efficient processing and accurate payment of vendor invoices.
• Verifies accuracy of invoices and confirms payments are charged to the appropriate general ledger accounts.
• Coordinates and communicates with vendors to rectify any discrepancies and/or issues.
• Engages in special projects, including but not limited to, grant budgeting, claim submissions, and State funded program reports.
• Assist with internal and external financial audits by providing necessary documentation and explanations.
• Ensures adherence to federal, state and local financial compliance with accounting principles and regulations.
• Performs other duties as assigned.

REQUIREMENTS:

• Bachelor’s degree in accounting, or related field, preferred.
• At least three years of related experience required.
• Strong mathematical and analytical skills.
• Ability to read and analyze financial reports.
• Experience working with electronic health records (EHR) and medical billing software
• Knowledge of financial regulations specific to healthcare and mental health services
• Knowledge of general financial accounting. Understanding of and the ability to adhere to generally accepted accounting principles.
• Knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes.
• Proficient with Microsoft Office Suite and QuickBooks.
• Expert knowledge of Excel, particularly utilizing pivot tables to analyze and generate insightful financial reports from raw data.
• Proficient with HR/Payroll Software. ADP TotalSource (PEO system) and ADP Workforce (TLM System) preferred

SKILLS:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to explain accounting and financial concepts to nonfinancial managers in clear concise terms.
• Ability to multitask in a fast-paced environment and demonstrate grace under pressure.
• Excellent teamwork and collaboration skills
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to investigate and analyze complex problems and to arrive at effective solutions.

Job Tags

Similar Jobs