Executive Operations Assistant Job at Trinity Employment Specialists, Tulsa, OK

NmhVSzNaQU4zQTBCTWVLaGJqeE13bXQ5dVE9PQ==
  • Trinity Employment Specialists
  • Tulsa, OK

Job Description

Executive Operations Assistant | Tulsa, OK 

 

Monday-Friday 8:00-5:00 | Direct Hire | $65,000-$75,000

 

JOB DESCRIPTION:

The Executive Operations Assistant is responsible for managing various project requirements, as well as performing administrative support duties including clerical, receptionist, scheduling and purchasing activities for the President (25% clerical 75% project management). This position is ideally suited for someone in an entry level healthcare role looking to progress their administrative healthcare career, possibly in conjunction with a graduate degree in healthcare administration. Significant attention to detail is required. Additional requirements include the ability to coordinate large group meetings and be proficient in various software packages. This individual must have excellent interpersonal skills, be able to handle multiple tasks and coordinate multiple requests while maintaining a positive customer service approach in a fast-paced setting.

 

Key Responsibilities:

 

Clerical Duties

  • Demonstrates knowledge of specific clerical activities in support of the President and the Board of Trustees.
  • Responsible for the President’s calendar regarding all requests for appointments, coordinating schedules, invitees, locations. 
  • Will generate communications on behalf of the President. Strong writing skills are required. 
  • Generates correspondence, agendas and meeting minutes for all Trust/Medical Authority meetings and certain Trust/Medical Authority committee meetings as required.
  • Demonstrates initiative in fulfilling job duties, exercising critical thinking to ensure the work is done in the most efficient and expedient way possible.

 

TRINITY EMPLOYMENT SPECIALISTS IS AN EQUAL OPPORTUNITY EMPLOYER

See the great things people are saying by checking out our Google reviews, along with our Facebook, LinkedIn, Instagram, X/Twitter. Please visit the  Career Center on our website for some helpful resources to help in your job search, to build a resume, for interview tips and many job opportunities! 

#MC

* Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

* Manage and maintain executives' schedules.

* Make travel arrangements for executives.

* Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

* Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

* Answer phone calls and direct calls to appropriate parties or take messages.

* Prepare responses to correspondence containing routine inquiries.

* Open, sort, and distribute incoming correspondence, including faxes and email.

* Greet visitors and determine whether they should be given access to specific individuals.

* Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.

* Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.

* Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

* Attend meetings to record minutes.

* Process payroll information.

* Interpret administrative and operating policies and procedures for employees.

* Set up and oversee administrative policies and procedures for offices or organizations.

Job Tags

Full time, Monday to Friday,

Similar Jobs

Morphius Corp

Customer Service Representative ( REMOTE WORK ) Job at Morphius Corp

 ...union affiliation. Sales involved only if the customer desires to opt in for additional benefits. No cold calling as we only work with...  ...includes benefits Free college classes for all members Student Debt Reduction Program Scholarship access for members and their... 

Milevista Group

Customer Service Representative Job at Milevista Group

 ...customer appointments. Work closely with team members to ensure smooth daily operations. Participate in team meetings and training sessions as required. Qualifications High school diploma or equivalent required. Strong verbal communication... 

Compass Group

BARISTA (PART TIME) Job at Compass Group

 ...positions. Location: Montclair State University - 1 Normal Avenue Student Center, Montclair, New Jersey 07043. Note: online applications...  ...varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: At Gourmet Dining... 

MycoTechnology

Food Scientist II - Technical Service Job at MycoTechnology

The Food Scientist II Technical Service position plays a key role within the MycoTechnology Food Applications Team. The primary responsibility...  ...fit-for-purpose solutions. Monitor market trends and share industry intelligence to inform solution development. Take a hands-on... 

Paycom

Summer Jr. Executive Sales Intern - Providence Job at Paycom

The Paycom Junior Executive Internship is an excellent opportunity to gain real-world exposure to the many that contribute to success within a fast-paced sales office. Students will gain hands-on, real-life business training and experience to broaden their understanding...