Job Description

Word Processor

Practice Area: All

Reports To: Office Manager

Location: Miami, FL

Schedule: Monday – Friday, 9:00 a.m. to 6:00 p.m.

FLSA Status: Non-Exempt / Hourly

Benefits: PTO, Holidays, 401(k) matching, Medical, Dental, Vision, Supplemental Health Benefits, Employee Assistance Program, Flexible Spending Account, Health Savings Account, and Referral Program.

Purpose of the Position

The Word Processor will accurately prepare reports, correspondence, and other written materials using advanced word processing software and modern technology tools. This position is responsible for producing, formatting, and finalizing business-related documents from various sources and dictated material, leveraging available technology to ensure efficiency, quality, and accuracy.

Responsibilities

• Prepare and type various documents from written or dictated material, utilizing technology tools to streamline workflows.
• Proofread and correct drafts for grammar, punctuation, and spelling, with support from available digital tools.
• Create, edit, save, and print documents using advanced formatting techniques.
• Format text including font type, bolding, underlining, and other styling elements.
• Insert elements, create and edit tables, templates, and automated document systems.
• Leverage AI-powered tools and software enhancements to improve document quality and processing speed when available.
• Stay current with emerging legal technology and document management systems.
• Perform other related duties as assigned.
• Create, revise, clean-up, and format documents to Firm standards, including preparing, duplicating, editing, and creating new versions.
• Prepare and edit forms or templates at an advanced level in Microsoft Word, Excel, PowerPoint, and Adobe.
• Insert links and graphics and convert documents from one application to another while ensuring consistent formatting and styles.
• Use specialized features to create TOCs, TOAs, tables, track changes, mail merges, labels, and envelopes.
• Work through complex legal document markups and interpret attorney instructions accurately.
• Troubleshoot document issues and provide expert technical help to end users.
• Restore, repair, and recover corrupted document files as necessary.
• Draft letters, prepare charts, exhibits, and other visual aids as needed.
• Run redline comparisons and work with track changes for document version control.

Education, Experience, and Skills

• High School diploma required; college coursework or certification preferred.
• At least three years of experience as a word processor in a law firm (major law firm experience preferred).
• Proficient with Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook.
• Experience with document comparison tools (Litera/Workshare Compare, redline/blackline), version control, and PDF management.
• Knowledge of legal terminology and familiarity with iManage, LegalBar, Best Authority, pdfDocs, DocuSign, and Digital Dictaphone systems.
• Comfortable learning and adapting to new technology platforms and AI-assisted tools.
• Able to type accurately at least 50 WPM.
• Excellent spelling, grammar, and punctuation skills.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Exceptional attention to detail and strong proofreading skills for legal documents.
• Excellent organizational and follow-up skills.
• Openness to technology-enhanced workflows and continuous learning.

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