Job Description

THE OPPORTUNITY:

The American Academy of Child & Adolescent Psychiatry (AACAP) is seeking a Staff Accountant to support the business of AACAP and its related entities. Primarily responsible for processing and maintaining financial invoices and records, this position assists the Controller in month end close by handling key monthly close journal entries including recognition of deferred revenue and prepaid expenses.

The accounting department is under new leadership and has recently transitioned to a new accounting system. This is an ideal time to join the team and create your own role. The optimal candidate will understand how to gracefully challenge the status quo of accounting procedures and will seek better ways of doing their day-to-day function with an eye for continuous improvement.

KEY DUTIES AND RESPONSIBILITIES:

Accounts Payable:

• Input vendor invoices, refunds and expense reports into Bill.com
• Ensure accurate and timely coding of all invoices and expenses
• Monitor Accounts Payable aging schedules to ensure vendor accounts are paid timely
• Enter recurring EFT and ACH payments into accounting system
• Maintain control over AP system including reviewing and correcting Bill.com sync issues
• Maintain all Accounts Payable files and lead the process to move from paper to electronic record-keeping
• On a quarterly basis, prepare, reconcile, and process all electronic dues payments to state Councils
• Reconcile activity reports from Travel Agency with credit card statements
• Maintain up-to-date vendor information in Bill.com including contact information and identifying 1099 vendors
• Respond to inquiries from A/P vendors and staff

General Accounting and Administrative:

• Prepare journal entries in accounting system Sage Intacct
• Assist with account analysis, research, and reconciliations as needed
• Monitor and reconcile general ledger accounts as assigned
• Assist with month end and year end close process
• Assist with annual audits as needed
• Potential to be assigned to staff the registration area at Annual Meetings
• Organize and help maintain retention of Finance files
• Provide support as needed to the Controller and AACAP department managers

QUALIFICATIONS:

• Bachelor’s degree in accounting or related field preferred
• Minimum 3-5 years of experience in an accounting and/or finance office
• Understanding of accounting principles is essential
• Non-Profit experience preferred
• Must be detail-oriented and able to perform data entry with high level of accuracy
• Outstanding time management, analytical, and problem-solving skills
• Strong computer skills. Demonstrated proficiency in Excel, MS Office applications, and accounting software
• Experience with Bill.com or Sage Intacct is preferred. Familiarity with iMIS is a plus
• Ability to communicate in a clear and concise manner with all levels of staff

COMPLEXITY AND EFFORT:

• Difficulty involved in accurately processing a high volume of detailed information. High level of individual effort and attention to detail is required
• Demonstrates initiative and ability to work independently and with a team

To apply, please submit a cover letter and current resume (Microsoft Word® format preferred). The cover letter should outline how your experience fits the requirements of the position as this will be an important factor in considering your candidacy. Must be willing to commute to the DC office at least 2 days per week.

The American Academy of Child & Adolescent Psychiatry (AACAP) is a professional association of child and adolescent psychiatrists who are committed to AACAP’s mission to promote the healthy development of children, adolescents, and families through advocacy, education, and research. AACAP’s volunteer leaders and staff administer programs and benefits designed to meet the professional needs of these practitioners throughout their careers. The Academy provides continuing medical education and certification opportunities through its Pathways online learning portal as well as its in-person workshops and meetings. AACAP publishes practice guidelines as well as its publications, including the Journal of the American Academy of Child & Adolescent Psychiatry (JAACAP), JAACAP Open, AACAP News, and the Owl Newsletter. AACAP supports research and training fellowships in the field of child and adolescent psychiatry through federal and non-federal grants. In addition to the Washington DC based 501(c)(3), AACAP operates a 501(c)(6), and the AACAP-PAC.

AACAP provides equal employment opportunities to employees and applicants for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, disability, or status in any group protected by applicable federal, state, or local laws. We are dedicated to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the organization based on their unique capabilities, talent, life experiences, and self-expression.

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