Job Description

Job Title: Executive Assistant / Project Manager (Contract)

Location (city, state): Hybrid (3 days in-office, 2 days remote)- Midtown Area

Pay: $30–35/hr DOE

Job Description:

The Executive Assistant/Project Manager will deliver high-level executive administrative and project management support to the SVP of Payroll and Project Management. Responsibilities include calendar management, project tracking and maintenance of dashboards, stakeholder engagement, and helping clear an existing backlog of compliance work. The successful candidate must be adaptable, professional, tech-savvy, and comfortable handling high-pressure tasks with a proactive approach.

Key Responsibilities:

• Provide timely, high-quality, and highly organized administrative support to the SVP of Payroll
• Own the maintenance and updates of the Strategic Initiative Dashboard
• Support team reorganization and process optimization efforts
• Address and resolve Compliance Notices
• Schedule and manage complex meetings, conference calls, and coordinate global travel logistics
• Coordinate projects using project management tools (Excel, Monday.com, JIRA, Visio)
• Manage sensitive documents, project timelines, and internal/external communications
• Act as a liaison between the SVP and various internal and external stakeholders
• Work independently to anticipate needs, prioritize time-sensitive deliverables, and ensure deadlines are met
• Provide flexible support beyond standard hours when business demands require

Qualifications:

• 5–7 years of experience in executive administrative support and project coordination/management
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams), Visio, Monday.com, JIRA, MS Project, and Kanban boards
• Bachelor’s degree preferred
• Strong organizational skills with exceptional attention to detail
• Excellent communication skills, both written and verbal
• Professional, articulate, adaptable, and calm under pressure
• Ability to manage multiple projects and stakeholders in a fast-paced environment

Perks:

• Hybrid work model (3 days in office)
• Overtime eligible
• Opportunity to make a visible impact within a leadership team

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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