Job Description

Overview

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our executive team. The ideal candidate will possess strong administrative skills and a keen attention to detail, ensuring that daily operations run smoothly. This role requires a blend of office management expertise and the ability to manage multiple tasks efficiently.

Responsibilities

• Manage and maintain executives' calendars, including scheduling meetings, appointments, and travel arrangements.
• Provide executive administrative support by preparing reports, presentations, and correspondence.
• Organize and maintain office files, ensuring all documents are up-to-date and easily accessible.
• Assist in the preparation of meetings by coordinating logistics and taking minutes when necessary.
• Utilize Google Suite and Outlook Calendar for effective communication and scheduling.
• Conduct proofreading of documents to ensure accuracy and professionalism.
• Act as a liaison between executives and other staff members, fostering effective communication within the organization.
• Handle various administrative tasks as assigned to support the overall efficiency of the office.

Skills

• Proficiency in office management practices with a strong understanding of executive administrative support functions.
• Expertise in Google Suite applications (Docs, Sheets, Drive) and Outlook Calendar for effective task management.
• Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Strong computer literacy with experience in various software applications relevant to office operations.
• Excellent proofreading skills with a keen eye for detail to ensure high-quality documentation.
• Ability to maintain confidentiality while managing sensitive information within the organization.

If you are an enthusiastic individual with a passion for supporting others in achieving their goals, we encourage you to apply for this dynamic Personal Assistant position.

Job Type: Full-time

Expected hours: 30-40 per week

Schedule:

• 8 hour shift

Ability to Commute:

• Tonawanda, NY 14150 (Required)

Work Location: In person

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