Job Description

JOB DESCRIPTION

Office Manager – Victory Building Services

Golden Valley, MN

Victory Building Services, a locally owned commercial cleaning company and a 2024 Inc. 5000 honoree , is looking for a driven and detail-oriented Office Manager to join our fast-paced, rapidly growing team.

Why Join Us?

At Victory, we foster a collaborative and supportive work environment that encourages personal and professional growth . As we continue to expand, we’re seeking dedicated professionals who are committed to excellence and ready to make an impact.

About the Role

As our Office Manager , you will be at the center of our daily operations, ensuring everything runs smoothly. This role goes beyond administrative tasks—you will be a key player in maintaining efficiency, problem-solving, and supporting the team in a variety of ways. No two days will be the same, and your ability to adapt and take initiative will be essential to our success.

If you’re ready to take on a key role in a growing company and make a real impact, we’d love to hear from you! Join us at Victory Building Services and be a part of something exceptional.

JOB DUTIES INCLUDE:

BOOKKEEPING AND FINANCIAL MANAGEMENT:

• Maintain accurate and up-to-date financial records.
• Handle accounts receivable and accounts payable efficiently.
• Collaborate with the Director of Operations to create and manage budgets.
• Manage payroll on a bi-weekly basis.

GENERAL ADMINISTRATIVE TASKS:

• Handle day-to-day administrative tasks to ensure smooth business operations.
• Act as a point of contact for internal and external stakeholders.
• Manage certain communication and correspondence on behalf of the Director of Operations.
• Manage various projects and tasks designated by the Director of Operations.
• Manage office supplies inventory and place orders as needed.

SERVICE OPERATIONS SUPPORT:

• Conduct occasional interviews with job applicants and contractors.
• Facilitate the onboarding process for new applicants and contractors.
• Draft and update contracts in accordance with business needs.
• Undertake various administrative tasks to support Operation Managers in their responsibilities.

PROCESS IMPROVEMENT:

• Evaluate existing business processes and identify areas for improvement.
• Develop and implement streamlined processes to enhance efficiency in your own role.
• Assist in creating SOPs in all functions of the business.
• Work closely with the Director of Operations to optimize workflow and productivity.

MARKETING SUPPORT (minimal):

• Assist in the development and implementation of marketing strategies.
• Coordinate marketing campaigns and promotional activities.
• Contribute creative ideas to enhance our brand presence.

THE IDEAL CANDIDATE WILL HAVE THE FOLLOWING:

• Entrepreneurial mindset with a desire to work at a fast-growing small business.
• Excellent communication and interpersonal skills.
• Office management experience.
• Proven experience in bookkeeping, some financial management, and accounts payable/receivable.
• Proficiency in relevant software and tools. QuickBooks & Microsoft Office being most important.
• Strong organizational and multitasking skills.
• Analytical mindset with a focus on process improvement.
• Works well in a team.
• Marketing knowledge and experience is a plus. 

COMPENSATION + BENEFITS:

• Base Salary $55,000.00 - $70,000.00 per year
• Phone allowance
• Mileage reimbursement (rarely will there be travel)
• Health/Vision/Dental Insurance
• 401K
• Paid Time Off
• Paid Holidays

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