Office Manager - Facilities Services Job at Victory Building Services, Golden Valley, MN

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  • Victory Building Services
  • Golden Valley, MN

Job Description

JOB DESCRIPTION

Office Manager – Victory Building Services

Golden Valley, MN

Victory Building Services, a locally owned commercial cleaning company and a 2024 Inc. 5000 honoree , is looking for a driven and detail-oriented Office Manager to join our fast-paced, rapidly growing team.

Why Join Us?

At Victory, we foster a collaborative and supportive work environment that encourages personal and professional growth . As we continue to expand, we’re seeking dedicated professionals who are committed to excellence and ready to make an impact.

About the Role

As our Office Manager , you will be at the center of our daily operations, ensuring everything runs smoothly. This role goes beyond administrative tasks—you will be a key player in maintaining efficiency, problem-solving, and supporting the team in a variety of ways. No two days will be the same, and your ability to adapt and take initiative will be essential to our success.

If you’re ready to take on a key role in a growing company and make a real impact, we’d love to hear from you! Join us at Victory Building Services and be a part of something exceptional.

JOB DUTIES INCLUDE:

BOOKKEEPING AND FINANCIAL MANAGEMENT:

  • Maintain accurate and up-to-date financial records.
  • Handle accounts receivable and accounts payable efficiently.
  • Collaborate with the Director of Operations to create and manage budgets.
  • Manage payroll on a bi-weekly basis.

GENERAL ADMINISTRATIVE TASKS:

  • Handle day-to-day administrative tasks to ensure smooth business operations.
  • Act as a point of contact for internal and external stakeholders.
  • Manage certain communication and correspondence on behalf of the Director of Operations.
  • Manage various projects and tasks designated by the Director of Operations.
  • Manage office supplies inventory and place orders as needed.

SERVICE OPERATIONS SUPPORT:

  • Conduct occasional interviews with job applicants and contractors.
  • Facilitate the onboarding process for new applicants and contractors.
  • Draft and update contracts in accordance with business needs.
  • Undertake various administrative tasks to support Operation Managers in their responsibilities.

PROCESS IMPROVEMENT:

  • Evaluate existing business processes and identify areas for improvement.
  • Develop and implement streamlined processes to enhance efficiency in your own role.
  • Assist in creating SOPs in all functions of the business.
  • Work closely with the Director of Operations to optimize workflow and productivity.

MARKETING SUPPORT (minimal):

  • Assist in the development and implementation of marketing strategies.
  • Coordinate marketing campaigns and promotional activities.
  • Contribute creative ideas to enhance our brand presence.

THE IDEAL CANDIDATE WILL HAVE THE FOLLOWING:

  • Entrepreneurial mindset with a desire to work at a fast-growing small business.
  • Excellent communication and interpersonal skills.
  • Office management experience.
  • Proven experience in bookkeeping, some financial management, and accounts payable/receivable.
  • Proficiency in relevant software and tools. QuickBooks & Microsoft Office being most important.
  • Strong organizational and multitasking skills.
  • Analytical mindset with a focus on process improvement.
  • Works well in a team.
  • Marketing knowledge and experience is a plus. 

COMPENSATION + BENEFITS:

  • Base Salary $55,000.00 - $70,000.00 per year
  • Phone allowance
  • Mileage reimbursement (rarely will there be travel)
  • Health/Vision/Dental Insurance
  • 401K
  • Paid Time Off
  • Paid Holidays

Job Tags

Holiday work, For contractors,

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