HR/Sales Assistant Job at Spectrum Staffing Services/HRStaffers Inc., Parsippany, NJ

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  • Spectrum Staffing Services/HRStaffers Inc.
  • Parsippany, NJ

Job Description

SUMMARY

We are seeking a dynamic and detail-oriented HR/Sales Assistant to support our busy staffing office. This is a great opportunity for someone who enjoys a fast-paced environment, thrives on organization, and wants to contribute to the growth of a top-performing team. The ideal candidate will assist with a variety of sales and administrative tasks that support our recruiting and client service efforts.

RESPONSIBILITIES

  • Process new placements and support onboarding tasks including I-9, W4, background checks, drug screens, employment and education verifications, and reference checks
  • Process E-Verify and complete unemployment forms as needed
  • Enter new candidates into CRM system
  • Maintain and update job boards to ensure listings are current and optimized
  • Post job openings, manage requisitions, and review incoming applications
  • Prepare reports as needed
  • Conduct online research to identify new leads and accurately enter data into the CRM system
  • Provide general administrative support for recruitment and client engagement activities
  • Assist in planning and executing basic social media initiatives
  • Distribute labor posters daily as required

QUALIFICATIONS

  • Prior administrative or assistant-level experience, preferably in staffing, HR, or sales support
  • Strong organizational and multitasking abilities
  • Experience with CRM systems or applicant tracking systems is a plus
  • Excellent verbal and written communication skills
  • Comfortable working with sensitive and confidential information
  • Proficient with Microsoft Office Suite and basic social media platforms

WHAT’S IN IT FOR ME

  • Join a well-established and respected staffing agency with over 35 years of success
  • Be part of a high-energy team that values collaboration and continuous improvement
  • Enjoy a professional yet friendly environment with opportunities to learn and grow
  • Contribute meaningfully to helping clients and candidates find their perfect match

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