Job Description

Facilities Program Manager

Onsite~ Duluth, MN

Program Manager (PM) position focused on enterprise projects.

This position supports project initiating, planning, executing, and monitoring/controlling, and closing with primary focus on project scheduling and budget for multiple enterprise platform projects simultaneously. PM must be able to manage projects using a Work Breakdown Structure (WBS) methodology and MS Project scheduling. PM is responsible to work with a cross-functional teams in coordinating and scheduling activities to obtain desired project or program results. This position requires a high degree of interaction and communication with multiple departments as well as internal/external stakeholders for success and therefore communication skills are critical. Program Manager should be seen as the program visionary leader for the overall platform execution.

Key Skills~

To perform this job successfully, an individual should have knowledge of Avante ERP and specifically Project Module, UltiPro, MS Project tools, database management; internet software; and spreadsheet, presentation, project management and word processing software. The job also requires proficiency using company web/video/audio conferencing services (currently Skype for Business, WebEx, and Lifesize).

Essential Duties and Responsibilities:

Responsible for delivering projects individually or as part of a program to the approved scope, quality, timeline, and budget.

Lead pre-bid meetings to clarify the scope of the project, logistics and existing conditions.

Support Director of Facilities with managing Capex and Opex budget for facilities.

Manage feasibility studies, schematic design concepts, design development, RFP solicitations and contract negotiations.

The ability to report out status of Capex projects to stakeholders and leadership.

Facilitates all aspects of a project to final state in professional presentation.

Coordinates facts and data for business plan and financial model.

Facilitates new project proposals with appropriate stakeholders and drives decision making with appropriate business information from a cross-functional team.

Works with finance on appropriate business model template for consistency and planning.

Leads and focuses on development and implement strategy, plans, and tactics for current projects to achieve project and program deliverables.

Develop project work breakdown structures and associated estimates for work package costs and resources through coordination with the project team and area leadership.

Maps out project dependencies and defines for team what needs to be completed to reach individual project and overall program goals.

Focuses on strategy and implementation and how to effectively delegate the projects and task needs.

Maintain a minimum of 24-month enterprise program planning, resource management (people, financial, space, assets, etc…), project roadmap with associated constraints and planning visibility. Actively works to address issues and prioritize with Executive and enterprise/project team and the associated status and priority queue. (Longer interval may be required as determined by teams).

Develop project metrics, schedules, and reports using MS Project or project management tool.

Conduct change impact assessments for scope changes, trends, and change notices initiated from the project management system and report any schedule and cost implications.

Conduct and regularly assess project risk management and develop mitigation plans. Project/program dashboard contains risk review.

Track and manage progress to plans and provide periodic reviews of how the plan is tracking actual/target to goals.

Support project budget primarily in managing expenses and ensuring proper processing and tracking.

Maintain accurate records of committed, expended, and forecasted project costs.

Drives project and program decisions.

Submits all Capital Expenditure request for Facilities.

Education and/or Experience:

Bachelor's degree (B.A. or B.S.) from four-year college or university, and 7 years of project management experience and/or training; or equivalent combination of education and experience.

Supervisory experience preferred.

PMP certification is preferred or able to obtain within 12 months.

Continuous improvement experience preferred.

Exceptional and professional communication skills (public speaking, team meetings, PowerPoint, memos, emails, reporting metrics)

Job Knowledge, Skills, or Abilities:

Good organizational skills and the ability to coordinate between disparate tasks.

High attention to detail and accuracy.

Timely completion of scheduled work.

Excellent and professional communication skills in all forms and formats (public speaking, team meetings, PowerPoint, memos, emails, charters, internal/external, etc.).

Exceptional facilitation skills to bring a cross-functional team together to accomplish tasks and goals.

Good problem-solving skills with knowledge of six-sigma or lean office tools.

Competencies:

Courage: Steps up to address difficult issues, says what needs to be said.

Manages complexity: Makes sense of complex, high quantity, and sometimes, contradictory information to effectively solve problems.

Plans and Aligns: Plan and prioritizes work to meet commitments aligned with organizational goals.

Balances Stakeholders: Anticipates and balances the needs of multiple stakeholders.

Plans & Aligns: Plans and prioritizes work to meet commitments aligned with organizational goals

Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Directs Work: Provides direction, delegates, and removes obstacles to get work done.

Manages complexity: Makes sense of complex, high quantity, and sometimes, contradictory information to effectively solve problems.

The Location

This opportunity is located in Duluth, Minnesota. As the home to our corporate headquarters, Duluth is a four-season city on the western tip of Lake Superior and was voted “Best Town” by Outside Magazine. The splendor of the largest freshwater lake in the world offers a multitude of outdoor activities for adventure or rejuvenation. The North Shore lifestyle is known its year-round activities, including bicycle and snowmobile trails, kayaking, rock climbing, fishing, hiking, golfing, sailing and skiing.

Client’s Benefits:

401(k) Plan: Dollar-for-dollar match up to 5% after 90 days, with 100% vesting.

Employer-Paid Coverages: Group term life, short- and long-term disability insurance.

Comprehensive Health Coverage: Medical, vision, dental, with additional dependent coverage options.

Free Health Tracking: With rewards for meeting health goals.

Generous PTO: 120 + hours accrued within the first year.

Employee Referral Bonus: For referring talented candidates.

Career Development: Tuition reimbursement and professional growth opportunities.

Exclusive Discounts: Access to partner and marketplace discounts.

Community & Engagement: Company and employee clubs at various locations.

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