Job Description

ASSISTANT

An in-office position in downtown Manhattan that provides day-to-day support to the CEO of a fast-paced, independent literary agency of 25+ employees. The job of Assistant offers practical experience and unique insight into the world of book publishing and owning a small business. The right hire understands that learning to anticipate the CEO’s needs across a breadth of activities is the mandate and intellectually rewarding in itself as well as a career-making opportunity for future endeavors. Minimum of 2 years of in-office experience required. Prior law office or talent agency experience a plus, but not mandatory.

PROFILE

• This position is for someone who is extremely organized and detail oriented.
• You excel at written and oral communication and are not afraid of math.
• You think proactively and solve problems in a fast-paced environment, working with a variety of high-profile authors and high-performing colleagues. 
• You listen effectively, learn quickly, and improve performance consistently.
• You work proactively to perform a large quantity of excellent work in a fast-paced environment where timing matters. 
• You use good judgment in organizing and prioritizing your workload, which will consist of a variety of large and small tasks.
• You are at your best when you are working with colleagues and in a team.

RESPONSIBILITIES

ADMIN SUPPORT: Administrative support includes scheduling meetings and travel, managing calendars, creating best-in-class virtual and in-person meeting experiences for dozens of people with conflicting schedules and needs, drafting emails and documents, handling mail, managing expenses, getting coffee, and making reservations, ordering copies of books, picking birthday gifts, etc.

CONTRACTS AND PAYMENTS:You will oversee contracts and payments for all clients. You need to understand that contracts and payments are either all right or all wrong.  Clients and colleagues will expect clear and proactive communication and action. 

PROJECT MANAGEMENT:You will work effectively as part of dynamic teams and earn the trust of colleagues, clients, and publishers to complete simple and complex projects. You will prepare and write reports, compile sales updates, review royalties, manage calendars, conduct financial and contractual audits, make decks, and receive various assignments from colleagues throughout the agency.

Commitment to Equal Opportunity

PFB provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

SALARY: $50,000.00

BENEFITS: Health, vision, and dental insurance provided with premium paid by PFB. 401(k) plan available after 1 full year of employment and discretionary bonus program. 

VACATION / PTO: 13 days of paid vacation, 10 holidays + 1 floating holiday. PFB is closed between Christmas and New Year’s, and has Summer Fridays 9-1 from Memorial Day-Labor Day 

Physical Requirements: In-Office position. Reasonable accommodations may be made for individuals with disabilities to perform essential job functions. 

How to Apply: Please submit a cover letter and CV to cfine@parkfinebrower.com

Job Tags

Full time, Summer work, Work at office, Local area,

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