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Location(s): Hybrid - Silver Spring, MD, United States

PURPOSE OF AFFILIATE FISCAL MONITORING:

The purpose of affiliate fiscal monitoring is to determine whether a subrecipient of U.S. Federal funds is complying with applicable grant terms, conditions, and requirements, as well as relevant federal statutes and regulations, including the Uniform Administrative Requirements and Cost Principles for Federal Awards outlined in 2 CFR 200.

HIAS is required to conduct site visits to all subrecipients receiving funding from HIAS at least once every three years. For subrecipients receiving multi-year funding or participating in ongoing programming, HIAS must conduct the site visit within the first year of funding. Site visits involve an in-depth review of the subrecipient’s compliance and performance.

In addition to site visits, HIAS conducts desk reviews, which are limited-scope reviews focused on specific compliance aspects of the subaward or grant. These reviews are conducted the year following an on-site visit, depending on the subrecipient’s funding level, and can be standalone assessments or follow-up reviews based on previous findings.

POSITION SUMMARY:

HIAS is seeking experienced Budget & Fiscal Compliance Consultants to support its North America Programs by providing financial oversight and ensuring compliance across its affiliate network. Responsibilities include conducting fiscal monitoring activities, such as detailed desk reviews and on-site visits, to evaluate internal controls, accounting systems, and adherence to policies and regulations.

ESSENTIAL FUNCTIONS:

• Conduct fiscal monitoring of HIAS’s affiliate partners through desk reviews and site visits.
• Assess financial management systems, internal controls, accounting practices, and compliance with policies and regulations.
• Review budgets and expenditure reports for subgrants.
• Review backup documentation for invoices and financial reports.
• Review contracts, relevant files, documents, and correspondence related to subawards.
• Review timesheets and staff time allocations for each subgrant.
• Sample client files (applicable only to North American Programs).
• Participate in calls with program and finance staff to discuss issues.
• Prepare reports and recommendations to improve financial management practices.
• Collaborate with teams to identify risks and ensure accountability.
• Monitor fiscal requirements and participate in cross-functional meetings.
• Assist affiliates with financial monitoring processes.

QUALIFICATIONS & REQUIREMENTS:

• Bachelor’s degree in Business Administration, Finance, Accounting, International Affairs, or a related field.
• 3–5 years of relevant experience, including budget and grant analysis and monitoring.
• Experience with nonprofit organizations is preferred, especially in finance or grants management.
• Strong analytical and problem-solving skills, with the ability to interpret complex financial data.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent interpersonal, written, and verbal communication skills.

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