Job Description

Administrative Associate, Speech & Audiology - Otolaryngology(Onsite) **Galveston, Texas, United States** Clerical & Administrative Support UTMB Health Requisition # 2505855 **Minimum Qualifications:** Bachelor's degree or equivalent in related field. No experience required. **Job Description:** To coordinate and directly support the administrative and business management activities of a department or large division. **Job Duties:** + Provides staff assistance in the development and interpretation of policies and procedures relative to the department. + Organizes and directs the secretarial and clerical operations of the department by establishing, reviewing, and revising internal procedures and work flow. + Acts as department liaison with other departments and agencies regarding inventory control, building services, equipment and maintenance repair, purchasing, safety, and other administrative matters. + Executes administrative duties for all members of the Department of Speech and Audiology, including Hearing screeners, including answering telephones, faxing and filling sensitive documentation. + Coordinates the department's referral scheduling process for complex studies, test or procedures. + Maintains efficient operations by ensuring referral cards, supplies, and other materials are adequately stocked + Files process/area records, reports, correspondence, and other documents maintaining files in accordance with the current Record Retention Schedule. + Serves as a liaison for the group with purchasing, inventory, and other service support areas within the organization + Sorts, stamps, and distributes incoming mail and prepares outgoing mail. + Works in tandem with other coordinators and administrative support staff in the department filling in and covering other departmental areas daily. + Reconciles process accounts, comparing entries on ledgers with invoices, and purchase orders to verify the accuracy of posting and receipt of payment for services provided and patient devices. + Schedules, coordinates, and organizes appointments, meetings and rooms and sends meeting notifications with prepared agendas. + Coordinates and processes employee travel arrangements and reimbursements, ensuring compliance with policies and procedures. + Process requisitions for routine, non-routine, and equipment purchases by procurement rules and guidelines. + Helps with reappointments/ credentialing for all faculty ensuring that their paperwork is completed ahead of the deadlines in order to maintain UTMB privileges. + Creates, maintains, and manipulates databases and spreadsheets. + Initiates action plans to develop skills and knowledge to stay current with evolving office technologies & work demands. + Coordinate annual compliance for faculty required immunizations and annual TB screening. + Coordinates and ensures annual faculty CV's are up to date and in the approved UTMB format. + Adheres to internal controls and reporting structure. + Supports the Department by performing all other duties as assigned. **Salary Range:** Commensurate with experience. **EQUAL EMPLOYMENT OPPORTUNITY:** UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation

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For contractors, Work at office, Local area,

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