Administrative Assistant-Private Equity Job at Burnett Specialists Staffing | Recruiting, Austin, TX

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  • Burnett Specialists Staffing | Recruiting
  • Austin, TX

Job Description

Boutique investment management firm is seeking an Administrative Assistant to support the CEO and Chief of Staff .

Key Responsibilities

  • Calendar & Schedule Management: Coordinate and maintain complex calendars, schedule appointments, meetings, and personal engagements.
  • Travel Arrangements: Plan detailed domestic and international travel, including flights, accommodations, ground transport, and itineraries; coordinate with third-party vendors as needed.
  • Family & Household Management: Oversee household needs, including vendor coordination, family events, and support for children's activities. Arrange services and manage household staff as necessary.
  • Errands & Personal Tasks: Handle personal errands, reservations, and assist with gift purchasing and special occasion planning.
  • Document & Transaction Management: Support document preparation, signature coordination, and filing. Handle transaction records, organize files, and assist with basic financial tracking.
  • Event & Social Planning: Organize and execute private and business-related events, including social gatherings, dinners, and corporate functions.
  • Luxury & Lifestyle Management: Facilitate requests related to luxury items, concierge services, or special accommodations.
  • Manage office supply inventory, order office and kitchen supplies, and maintain a clean, organized workspace.
  • Support Investor Relations tasks, such as organizing documents, managing mail merges, and ensuring timely communication.
  • Back-up the Office Manager with visitor experience, greet clients and guests, and maintain professional standards in reception.

Requirements

  • Bachelor’s degree (required)
  • 3+ years of experience in a high-net-worth environment or supporting executives in finance, real estate, or legal sectors
  • Exceptional organizational, time-management, and communication skills
  • High proficiency in Microsoft Office Suite
  • Skilled in travel planning and calendar management

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