Qualifications:
The CA (Contract Administration) Administrative Assistant is responsible for supporting the Contract Administration process. The CA Administrative Assistant is the liaison between the contractors and the area operations personnel. The CA Administrative Assistant works closely with the Site Contract Administrator and various contractors.
Must have SAP experience
The CA Administrative Assistant is a 5 day (M-F), 7:00am - 3:30pm, 40 hour on-site position.
Minimum Requirements:
• High School diploma with craft or technical experience, Technical degree (2 year)
• Demonstrated ability to work with many individuals
• Demonstrated ability to work on multiple tasks, setting and communicating priorities, and understanding the business drivers.
• Effective oral and written communication skills, the ability to present information to all levels in the organization and address external organizations.
• Demonstrated ability to develop and execute effective task planning.
• Demonstrated ability to work with various computer programs including the Microsoft Suite (Excel, Word, Outlook, One Drive, Teams, SharePoint, FileShare), purchasing systems (SAP/S2P), ISNetworld, Concur.
Core Competencies: - Teamwork/Collaboration - Managing For Productivity - Innovation Engagement - Embracing Change - Communicating With Impact - Business Acumen - Build Sustainable Customer Relationships - Analysis and Judgment
Responsibilities:
The CA Administrative Assistant is responsible in the following areas:
Ensure compliance with Site Contracting Strategy
Ensure Contractor compliance to administrative requirements
Participate in Contractor review and variance creation
Participate in package preparation process (mailings)
Create Vendors/Requisitions/Purchase Orders
Compile and maintain weekly contractor schedule Contractor input
Present recorded Safety Orientation to contractors
Site Service Group Communications
Web Cycle Resolutions
Invoicing/Verify receipt of service
Maintain time sheets, material tickets, documentation for ROS
Help CA resolve claims and issues
Metrics reporting
Monitor and document changes to contract
Monitor Cost Savings
Assist with Post-Job Evaluations
Support Site Contract Administrator and Facility Contract Administrator
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