Administrative Assistant Job at Infotree Global Solutions, Exton, PA

NkJNSjM1c0MzZzhCTmVXaWFqaEt5Mmx3dEE9PQ==
  • Infotree Global Solutions
  • Exton, PA

Job Description

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our department. The ideal candidate will have 3–5 years of proven experience handling a wide range of administrative tasks with a high level of professionalism, efficiency, and confidentiality.

Key Responsibilities:

  • Manage and maintain calendars, schedule appointments, and coordinate meetings across multiple time zones.
  • Arrange domestic and international travel, including flight bookings, accommodations, ground transportation, and travel itineraries.
  • Prepare, review, and submit expense reports in a timely and accurate manner.
  • Provide front desk support, including greeting visitors, answering phone calls, and managing incoming mail and packages.
  • Support the team with document preparation, data entry, filing, and other general office tasks.
  • Coordinate logistics for internal and external meetings, including room bookings, catering, and materials preparation.
  • Maintain department files and records in accordance with company policies and procedures.

Qualifications:

  • 3 to 5 years of administrative experience, preferably in a corporate or fast-paced environment.
  • Strong organizational and multitasking abilities with excellent attention to detail.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office software.
  • Excellent communication skills, both written and verbal.
  • Ability to handle confidential information with discretion.
  • Proactive, reliable, and a strong team player.
  • Experience coordinating international travel and multi-time zone calendar management.
  • Familiarity with expense reporting systems (e.g., Concur, SAP).

Job Tags

Similar Jobs

Carnivore Style

Video Producer Job at Carnivore Style

 ...and social media platforms. You will be responsible for planning, shooting, and editing video content that showcases our brand, products, and services, as well as the benefits of a carnivore diet and lifestyle. You will also collaborate with our writers, editors, and... 

Family Resource Home Care

In Home Caregiver Job at Family Resource Home Care

 ...Come join our award-winning caregiving team! If you are passionate about improving lives, you belong here. Our caregivers are our most...  ...are never alone we are a team!~ Hands-on Training . No experience? No problem. We train new caregivers to provide the level of care... 

NOW Courier

Courier Driver Job at NOW Courier

 ...At NOW Courier, we pride ourselves on being a trusted and reliable partner in the transportation...  .... Our fleet of dedicated contract drivers plays a crucial role in ensuring timely and...  ...Health Benefits: Accessible medical, dental, and vision insurance options for... 

Social Discovery Group

Senior PPC Specialist Job at Social Discovery Group

 ...works all over the world. Our teams of digital nomads work remotely from Cyprus, Malta, the USA, Armenia, Georgia, Kazakhstan, Montenegro...  ...not just great perks. We are looking for a Senior PPC Specialist to join our team . Your main tasks will be: Keyword... 

Spring Valley Insulation

INSULATION INSTALLER Job at Spring Valley Insulation

 ...Union insulation shop in need of dedicated, hard-working individuals, we are willing to train you Responsibilities: Measure and cut insulation for covering surfaces, using tape measures, handsaws, power saws, knives, or scissors. Fit, wrap, staple, or glue...